2025 Texoma Expo
Welcome to the 2025 Texoma Expo!
Setup Information
You may begin setting up anytime on Wednesday, September 23rd. Thursday setup time is from 7:00 AM to 11:00 AM. All unloading is done under the porte-cochère at the facility’s Ballroom entrance.
Frequently Asked Questions
Below, you’ll find a list of frequently asked questions for the 2025 Texoma Expo. Don’t see your question? Email us at info@tmva.org. For a printable version of the FAQ, click here.
When and where is the conference taking place?
The conference will be held September 24-26, 2025 at the Hilton Dallas/ Rockwall Lakefront – 2055 Summer Lee Drive, Rockwall TX 75032.
What are the exhibit hall hours?
Setup:
- Wednesday, September 23: All Day
- Thursday, September 24: 7:00 AM – 11:00 AM
Texoma Expo Hours
- Thursday, September 24: 12:00 PM – 3:00 PM
- Please be mindful that presentations will be taking place in the room next door, so we kindly ask that you keep noise to a minimum during this time. All setup must be completed by 11:00 AM, as we encourage everyone to attend our keynote session.
Tear down:
- Thursday, September 24: 3:00 PM – 6:00 PM
- Friday, September 24: 7:00 AM – 11:00 AM
How do I register as an exhibitor?
Fill out the TMVA Convention Registration Form. Select Convention Attendee or Sponsorship, then add your Texoma Expo booth on the payment page.
How many exhibitor badges are included?
Each exhibitor booth includes 1 badge, unless a sponsorship is selected with additional registrations included. Additional badges can be purchased for $50 each.
What sponsorship levels include a booth?
Diamond Sponsorship includes 2 booths, and Platinum and Gold Sponsorship levels include one booth.
When will I receive my booth assignment?
Booth assignments will be emailed by 9/1/25. Assignments are based on sponsorship level, order of registration, and special requests when possible.
Should my booth participate in the Convention's Barbie Theme?
Yes, absolutely! Decorate away!
Where do we unload and load for the Texoma event?
All loading and unloading is done under the porte-cochere at the Ballroom Entrance.
Can I ship materials to the venue?
Yes. Packages may arrive no earlier than September 17, 2025.
Please label all shipments clearly with:
2025 TMVA Annual Convention
Your Company Name & Booth Number c/o Hilton Dallas/Rockwall Lakefront 2055 Summer Lee Drive
Rockwall, TX 75032
Are tables, chairs, or electricity provided?
Standard booths include 1 table and 2 chairs. Electricity is available upon request for $100. Please indicate if you need this on your registration form.
Are there opportunities to increase visibility at the event?
Yes! We offer a variety of sponsorship packages that include signage, branding, speaking time, and more. Contact Alan Munson (alan.munson@365smartshop.com or (936) 522-6910) for details.
Can I offer giveaways or host a raffle?
Absolutely! Giveaways are encouraged. Please let us know in the registration form if your giveaway requires stage time or special logistics.
Where do I check in when I arrive?
Exhibitor check-in will be at the main registration desk. Staff will be available to help you locate your booth and answer any questions.
Is Wi-Fi available?
Yes, complimentary Wi-Fi is provided throughout the venue. Log-in details will be available at check-in.
Who can I contact for help on-site?
Our exhibitor support team will be available throughout the event. Ask at the registration desk or find Alan Munson (936) 522-6910.
Will we have a passbook for attendees again this year?
Yes! We will send out details soon.
Will I receive an attendee list?
A post-event attendee list (name, title, organization) will be shared with TMVA members.
How can I provide feedback?
A post-event survey will be emailed to all exhibitors. Your input helps us improve each year!
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